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Conference Visa
Conference Visa ('C' Visa)
Foreign nationals are granted Conference Visas on production of an invitation to a conference / seminar / workshop being organized in India.
For business meetings or board meetings, to discuss business matters of a particular company / organization, a applicant should opt for a Business Visa instead.
For international events / conferences being / scheduled to be held in India, and for registration purposes, you may refer to this Government of India's website, for more details.
Important points to be noted during visa application:
- When applying for an Indian visa, applicants are requested to disclose details of all passports (current / old) held by them. Failure to do so may result in rejection of their applications.
- Applicants are requested to ensure details entered on the Visa application form must be exactly as in the Passport or else the visa application will be rejected.
- When applying for a visa, the passport should be valid for a minimum period of 6 months or more. The passport must have at least three blank pages and should not be mutilated / damaged / tampered in any manner.
- Suppression of facts and information will not only result in delay or denial of visa applied for but may debar the applicant from applying under this system in future.
- Visa processing fees are not refundable. Fee should be deposited only after ascertaining that all correct and relevant details are entered in the application form.
- The acceptance of a visa application does not automatically guarantee grant of a visa. The visa application may be modified or refused by the Indian Embassy / Consulate at their discretion. Decision of the Embassy / Consulate on the matter shall be final.
- The duration and number of entries granted to the applicant will be solely at the discretion of Embassy / Consulate. No claims and correspondences shall be entertained in this regard.
- Visa is valid from the date of issue and not from the date of travel.
- It is strongly advised that applicants do not make any travel arrangements before obtaining an Indian visa. The Embassy of India or its Consulates cannot, under any circumstance, be held responsible for visa not issued in time.
- All Visa applicants including those applying for multiple entry Tourist and Business Visas are advised to give their biometrics at the time of submission of their applications.
- In case of a Minor child, a consent letter signed by both parents / if one parent, a copy of custody letter from local court is needed.
- Know your correct jurisdiction before applying, and ensure you apply at the correct Alankit Indian Consular Application Centre (ICAC). For more details, refer to the "How to Apply" section or "Jurisdiction" section.
- Applicants coming to the Alankit ICAC for application submission must have a prior appointment, and must visit Alankit ICAC at the designated date and time only, as per the appointment letter. Applicants coming in without an appointment will not be entertained.
- Fees submission at Alankit ICAC can be made through cash.
- Consular surcharge of EUR 3 shall be levied on all visa services (except Gratis cases) and must be paid along with visa fee and Alankit service fee, as specified in the "Fees Details" section.
- Applicants must ensure that they have all the supporting documents, as mentioned in the "Documents Checklist" section. Incomplete applications will not be accepted at Alankit ICAC.
Advisory:
- For travel to India a valid visa along with passport is mandatory. Only categories exempted under bilateral arrangements may not need a visa. For persons of Indian origin (all categories), OCI card is mandatory.
- Foreigners can visit restricted / prohibited areas only after getting a valid permit as visa alone is not enough to visit such places.
Click Here to know your jurisdiction
Follow the below steps in order to apply
- Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
- Fill the Govt of India's Online Visa Application Form. Click Here to access the Online Visa Application Portal.
- Select the REGULAR/PAPER VISA APPLICATION option.
- Click Here to view a sample online Indian Visa Application Form in German language. Klicken Sie hier, um ein Beispiel für ein Online-Visumantragsformular für Indien in deutscher Sprache anzuzeigen.
- Ensure that you select the appropriate option for the dropdown "Indian Mission/Office" as per your correct jurisdiction. To know your jurisdiction, refer to the "Jurisdiction" section.
- Print and sign your application.
- Book your appointment online at Alankit Indian Consular Application Centre (ICAC) website. You can choose a convenient date and time to visit the Alankit ICAC for your application submission. Click Here to book your appointment online.
- Ensure that you have your passport, photographs and all other supporting documents, exactly as per the "Documents Checklist" section.
- Visit the Alankit ICAC, as per your jurisdiction. The address and location of the ICAC will be clearly mentioned in the appontment letter.
- Kindly ensure you reach the ICAC 15 minutes prior to your appointment time.
- Submit your application and deposit your fees at Alankit ICAC. You can check the fee for this application under the "Fee Details" section.
- Enroll for Biometrics at Alankit ICAC (if required)
- Your application submission process is now complete! You can avail our Courier service to get your passport delivered to your doorstep!
- While your application is in process, you can track your application to know the current stage of your application process. Click Here to track your application online.
You can refer to the below Step-By-Step diagram to understand and follow the application process.
How to apply at a glance:
1
Register on our Website
Register on our Website
2
Read our application instructions carefully,
and complete the Government of India’s online form as
guided.
Read our application instructions carefully,
and complete the Government of India’s online form as
guided.
3
Schedule Appointment
Schedule Appointment
4
Visit Alankit ICAC at your scheduled date &
time.
Visit Alankit ICAC at your scheduled date &
time.
5
Submit Application & deposit Fees.
Enroll for Biometrics (if required)
Submit Application & deposit Fees. Enroll for Biometrics (if required)
6
You can Track your Application Status on our
website.
You can Track your Application Status on our
website.
7
Have your processed document(s) delivered to your doorstep.
Have your processed document(s) delivered to your doorstep.
Required Documents:
- Printed copy of the duly filled online application form atthe Indian Government's Visa Portal. (Applicant should sign the application on first page below the photo and on the last page at designated place).
- Original Passport with more than six months validity as on date of expected date of journey and 2 blank pages along with a photocopy of the personal information page(s).
- 01 recent photograph (51mm x 51mm). Application with wrong photo specifications may lead to rejection the application Photo specifications can be seen here .
- Self-attested photocopy of Proof of Current address in Germany (City Registration/ Meldebesatigung / Anmeldung / personalauweis) of the applicant.
- Additional Form (Download Form) & Documents for Passport holders other than German nationals including proof of valid German Residence Permit / Visa:
- Invitation letter from the Indian conference/seminar organizer on the letter-head of the Institution/Company.
- Letter from the institution in Germany to which the applicant is representing.
- Political clearance from the Ministry of External Affairs.
- Clearance from the Ministry of Home Affairs (if applicable).
- If holding Stateless Passport: Last 03 months bank statements showing sufficient funds for stay in India.
- Proof of payment of the applicable visa fee (if made through bank transfer).
- Under Family details:The applicant must specify the previous nationality of both the parents. Applicant should not leave that blank.
- Photograph should be mandatorily uploaded before submitting the online application form.
- Print and enclose duly filled checklist. Click here to download.
- Enclose Applicant Consent Form. Click Here to download the Application Consent Form.
Important Advisory/Points
- Journalist travelling to India for any purpose may apply for Journalist Visa only.
- Tourist Visa applicants travelling by Ship, need mandatorily biometrics.
- All foreigners intending to visit India are advised to check the health regulations at https://www.mohfw.gov.in/ before travelling to India.
- For immigration related queries like travelling with pet animals, traveling with medicine etc., please check with the airlines or visit at https://www.cbic.gov.in/entities/internationalTravellers.
- Stateless persons holding travel documents may also apply for visa however they are advised to apply atleast 02 months prior of desired visit as the visa takes time.
- Diplomatic/Official passport holder are advised to contact directly to the concerned Indian Embassy/Consulate for diplomatic/official visa.
- All foreigner intending to visit India are advised to carry Yellow Fever Vaccination Certificate if coming from Yellow Fever endemic countries or with history of travel to Yellow Fever endemic countries in the last 6 days. Any Person (excluding infants below the age of six months) arriving by air or sea or land without a certificate of vaccination is to be detained in isolation for a period of 6 days.
- All foreigners intending to visit in Restricted/Protected areas are advised to apply for the permission at https://indianfrro.gov.in/eservices as only the visa and passport are not sufficient to travel in these areas. The details of restricted and protected areas can be seen at https://xn--i1b5bzbybhfo5c8b4bxh.xn--11b7cb3a6a.xn--h2brj9c/en/divisionofmha/foreigners-division/protected-area-permit-pap-restricted-area-permit-rap. The normal time processing for RAP/PAP permit is 06-08 weeks.
Note: If any additional documents is required based on the application, the applicant have to provide the same.
Fees Details
Visa Fee (applicable to German nationals and citizens of other countries, excluding nationals from countries classified as Special Category)
| Service | Duration of Visa | Visa Fee | ICWF Fee | Alankit Service Fee | Fingerprint Biometric Fee | Facial Biometric Fee | Total Fee |
|
Conference/ Seminars Visa |
Up to 6 months/Single or Multiple Entry |
EUR 73.00 |
EUR 3.00 |
EUR 4.53 |
EUR 0.01 |
EUR 0.01 |
EUR 80.55 |
Special Category Visa Fees (as per below details)
| For Nationals of Countries | Duration of Visa | Visa Fee | ICWF Fee | Alankit Service Fee | Fingerprint Biometric Fee | Facial Biometric Fee | Total Fee |
| Japan | Irrespective of duration and entries | EUR 8.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 15.55 |
| Mozambique | Up to 6 months | EUR 201.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 208.55 |
| Nigeria | Irrespective of the duration | EUR 534.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 541.55 |
| Pakistan | Irrespective of the duration | EUR 2.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 9.55 |
| Russia | Single Entry | EUR 37.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 44.55 |
| Double Entry | EUR 83.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 90.55 | |
| Multiple Entry | EUR 110.00 | EUR 3.00 | EUR 4.53 | EUR 0.01 | EUR 0.01 | EUR 117.55 | |
|
Ukraine |
Up to 06 months |
EUR 78.00 |
EUR 3.00 |
EUR 4.53 |
EUR 0.01 |
EUR 0.01 |
EUR 85.55 |
|
6 months to 1 year |
EUR 119.00 |
EUR 3.00 |
EUR 4.53 |
EUR 0.01 |
EUR 0.01 |
EUR 126.55 |
|
|
1 to 5 years (Single / Double / Multiple Entry) |
EUR 183.00 |
EUR 3.00 |
EUR 4.53 |
EUR 0.01 |
EUR 0.01 |
EUR 190.55 |
|
|
USA |
Up to 06 months (Single / Multiple Entry) |
EUR 92.00 |
EUR 3.00 |
EUR 4.53 |
EUR 0.01 |
EUR 0.01 |
EUR 99.55 |
|
Gratis Conference visa |
Afghanistan, Bangladesh, DPR Korea, Jamaica, Maldives, Mauritius, Mongolia, Myanmar, South Africa and Seychelles |
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|
Visa Free Countries |
Nepal and Bhutan (Nationals of Nepal and Bhutan do not require Visa to enter India. However, Nepalese Nationals require Visa if they enter India from China which is granted on Gratis Basis). |
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|
Visa –on-Arrival |
Japan, South Korea and UAE (Only for such UAE nationals who had earlier obtained e-Visa or Regular/paper visa for India) |
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Nationality
Disclaimer: The Indian Embassy and Consulates in Germany reserve the right to update fees in accordance with directives from the Indian Government, without prior notice. While efforts are made to publish the latest and correct fees, discrepancies may occur. In such cases, applicants may be required to pay the difference, even after submitting their applications.
FAQ's for Conference Visa
- Who are eligible for a Conference visa?
- A Conference visa is granted to a foreigner:
- Whose sole objective of visiting India is to attend a conference / seminar or workshop being held in India.
- Who holds a valid passport, and a re-entry permit if that is required under the law of the country of nationality of the applicant.
- Who is not a persona-non-grata to the Government of India.
- Who is not considered an undesirable person and is not the subject of a negative list or any warning circular or other restrictive list.
- Who is a person of assured financial standing (the production of a return ticket and availability of sufficient money to spend during his stay in India may be considered sufficient for this purpose).
- What is the procedure for grant of Conference Visa?
- Read the below mentioned procedures carefully:
- Indian Embassy and its Consulate can issue Conference visas to delegates on production of an invitation to a conference / seminar / workshop being organized in India by a Ministry or Department of the Government of India, State Governments or UT Administrations, Public Sector Undertakings, Central Educational Institutions, Public Funded Universities (list of such institutions are available on NIC's website and the websites of the University Grants Commission and Association of Indian Universities), or an organization owned and controlled by the Government of India or any State Government / UT, United Nations or its specialized agencies. Missions will process the cases for grant of visas and after satisfying themselves, grant visas to the participants of such events.
- If the conference / seminar / workshop is sponsored by an NGO or a private institution, the Embassy / Consulate will scrutinize the background of the NGO / private institution and grant visa to the participants. If the Embassy / Consulate concerned has any doubt about the background of
the sponsoring NGO / private institution, the matter will be referred to MEA and MHA for verification of the background of the NGO/private institution concerned. - In respect of all international sports events, the organizer has to submit the proposal for holding the international sports event to the Ministry of Youth Affairs & Sports for prior clearance and the Ministry of Youth Affairs & Sports will refer the proposal to the Ministry of Home Affairs and the Ministry of External Affairs with their recommendations. Visa for the participants of international sports event will be issued by the Indian Embassy / Consulates subject to production of clearance of the Ministry of Youth Affairs & Sports, political clearance from the Ministry of External Affairs and security clearance from the Ministry of Home Affairs.
- What is the duration of the Conference visa?
- Conference visa will be issued for the duration of the conference and the travelling time. However, the delegates coming to attend conference etc. in India can combine tourism
with attending the conference. At the discretiono of Indian Embassy / Consulates, visa will be granted for the required period. Such visa shall not exceed maximum validity of Tourist Visa, i.e. 6 months subject to usual conditions applicable for grant of the Tourist visa. - I have to participate in a Conference/Seminar/Workshop in India. Which visa should I apply for?
- Applicant should apply for a Conference Visa to enable them to participate in the Conference/Seminar/ Workshop along with invitation letter, details of the Conference etc. Clearance from the competent authority in India is required.
- What are the other necessary documents required for e-Conference Visa other than the Passport?
- For Conference Visa, following are the required documents, other than the list of regular documents needed for an Indian visa:
- Invitation from organizer (mandatory)
- Political clearance from Ministry of External Affairs, Govt of India (mandatory)
- Event clearance from Ministry of Home Affairs, Govt of India (optional)
- For Conference Visa, following are the required documents, other than the list of regular documents needed for an Indian visa:
Persons intending to travel India are advised the following for smooth journey:
kindly visit this website and select the “Guide for Travellers” PDF.
kindly visit this website and select the “Guide for Travellers” PDF.
- Please check the health regulations by clicking here before travelling to India.
- For immigration related queries like travelling with pet animals, traveling with medicine etc., please check with the airlines or refer to
https://www.cbic.gov.in/entities/internationalTravellers (Guidelines for online work from India for International travelers)
| If you are residing in | Apply at | Contact email |
|
Alankit ICAC - Berlin
Sud Tower, 10th Floor, Eichhornstraße 3, 10785 Berlin, Germany Phone - +49 6994322992 Apply Now |
visadesk.berlin@alankit.com passportdesk.berlin@alankit.com ocidesk.berlin@alankit.com consulardesk.berlin@alankit.com |
|
Alankit ICAC - Frankfurt
Ground Floor, Baseler Str. 10, 60329 Frankfurt am Main, Germany Phone - +49 6994322992 Apply Now |
visadesk.frankfurt@alankit.com passportdesk.frankfurt@alankit.com ocidesk.frankfurt@alankit.com consulardesk.frankfurt@alankit.com |
|
Alankit ICAC - Hamburg
Office No. 5-3.1, 5th Floor, Am Sandtorkai 27, 20457 Hamburg, Germany Phone - +49 6994322992 Apply Now |
visadesk.hamburg@alankit.com passportdesk.hamburg@alankit.com ocidesk.hamburg@alankit.com consulardesk.hamburg@alankit.com |
|
Alankit ICAC - Munich
5th Floor, Weinstraße 3, 80333 München, Germany Phone - +49 6994322992 Apply Now |
visadesk.munich@alankit.com passportdesk.munich@alankit.com ocidesk.munich@alankit.com consulardesk.munich@alankit.com |
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